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Keeping track of staff and their time can be difficult, especially when sometimes it’s not a primary aspect of your role. Knowing when your staff have got into the office and when they leave it is always important in HR when there are problems.
A biometric time and attendance system will record the clocking in and clocking out of your staff during their working day. Your staff will not need ID cards or fobs because the system will take a scan of a fingerprint or their face to identify them.
In this blog we are going to look at how biometric time and attendance systems work and how they could benefit your organisation.
How does a biometric time and attendance system work?
One of the drawbacks of organisations using ID cards and fobs is that they are unreliable. They are easily lost which can cause security issues if your time and attendance system has door entry attached to it. Another issue is that they can easily be used by another person. If a member of staff is going to be late or is not coming in they can easily ask a colleague to clock in and out for them. If this is happening it can cause HR issues as well as problems for Health and Safety is there was a fire.
With a biometric system these issues are removed because an individual’s fingerprint or face cannot (easily) be copied or lost. For your member of staff to clock in, all they need to do is scan their fingerprint or face. If they wish to leave the building, either at the end of the day or at lunch, then they can clock out in the same way.
The data that is recorded is then available in the time and attendance application for managers to be able review. They will be able to see up to the second when their employees have clocked in and out. In the case of ACUTEC’s time and attendance system, you also have access to a Fireboard which will let you see everyone who is currently in the building. This is useful for roll call if you need to evacuate the building. You can also drill this down to individual teams so you know who’s in if you need to speak to them.
Booking holidays with time and attendance systems
Some time and attendance systems will support more HR functions in addition to just clocking in and out. ACUTEC’s application provides a log-in for all staff so that they are able to book their annual leave. When they log in they can see how much holiday allowance they have left. To book holiday, they just choose the dates they want and a request is then sent to their manager to approve or reject.
The system can also hold emergency contact information so it’s easy to access in a hurry. On an employee profile page you can see contact information, working hours and annual leave allowance.
Payroll and overtime with time and attendance systems
If you have employees that work in shift patterns, a biometric time and attendance system can also be integrated with payroll and overtime processes to gain accurate data. The system will know exactly how many hours your employee has worked and can then use this information to generate overtime pay. You will no longer have to worry about timesheets being falsified, or employees clocking each other in.