Get more out of your Teams meetings

Join a Teams Meeting

You can join a Microsoft Teams meeting from your calendar, through Outlook, by dialling in with conference ID, or sign in as a guest on the web.

Join a Teams meeting from the app

  1. In a Teams meeting invite, select Join.

  2. You have two choices:

    • Join Microsoft Teams Meeting: Enter a meeting from your Teams meeting invite.

    • Dial-in number and conference ID: Use these if you need to call into the meeting.

  3. Choose the audio and video settings you want.

  4. Select Join now.

Join a Teams meeting on the web

Even if you don’t have the Teams app, you can still join a Teams meeting.

  1. In your email invite, select Join Microsoft Teams Meeting.

    You can also use a dial-in number and conference ID from the email to call in.

  2. You have two choices:

    • Download the Windows app: Download the Teams app.

    • Join on the web instead: Join a Teams meeting on the web.

  3. If you select to join via web, type in your name and select Join now.

    If you have a Teams account, select sign in to view the meeting chat and more.

  4. Choose the audio and video settings you want.

  5. Depending on meeting settings, you’ll go to a lobby where attendees can admit you.

Instant Meetings

Turn a conversation into a meeting with a few clicks. Add audio, video, and share your screen. 

Start a meeting

  1. To start a meeting, do one of the following:

    • Select the camera icon in a new conversation.

    • Select the camera icon in an existing conversation to keep all that conversation’s context.

  2. In your video preview, enter a name for the meeting, and select Meet now.

  3. Select the names of the team members you want to invite to the meeting. You can also type a phone number, a good way to add people outside your organization that aren’t using Teams.

Join a meeting

  1. Look for the meeting notification icon in a conversation to find a meeting.

  2. Select Jump In to participate in the meeting.

Share

  • Select the share screen icon to show your screen to the other people in the meeting.

  • Select more options icon to record the meeting. You’ll be emailed when the video is ready so you can view, edit, and share with others.

Meeting in a Channel

If you need to hold an open meeting in your team, create a meeting in a channel.

Create a meeting in a channel

  1. Select Meetings > + New meeting.

  2. Under Select a channel to meet in, select the arrow and choose a channel.

  3. Copy and paste the channel info in Location.

  4. Add a description and select Schedule.

    Now the meeting’s visible to everyone in the team.

Join a meeting in a channel

  1. To join an ongoing channel meeting, select the camera icon next to the channel name.

  2. Select Join > Join now.

    The meeting appears on the Conversations tab along with any notes or files shared.

Manage Meetings

View, schedule, and manage appointments and meetings in Microsoft Teams to keep your team on track.

View meetings

  • Select Calendar to view your appointments and meetings for the day or work week.

    These appointments stay synchronized with your Outlook calendar.

  • Select a meeting invite to see what the meeting’s about, who’s attending, and to respond to the meeting.

Schedule a meeting

  1. Select New meeting.

  2. Type in a meeting title and enter a location.

    An online meeting is created by default.

  3. Choose a start and end time, and add details if needed.

  4. Enter names in the Invite people box to add them to the meeting.

    Note: To invite someone outside your organization, type in their email address and they’ll get an invite to join as a guest — even if they don’t have Microsoft Teams.

  5. See everyone’s availability in the Attendees list and, if needed, choose a suggested time or select Scheduling assistant to see more available times in a calendar view.

  6. Under Select a channel to meet in, select the drop-down arrow to manage your meeting’s privacy settings:

    • Select None to keep your meeting private.

    • Select a channel to open the meeting to team members.

      If your meeting gets posted in a channel, it’ll appear under the Posts tab. Team members can set agendas, share files, or add comments.

Share Your Screen in Teams

In Microsoft Teams, you can show your desktop, a specific app, presentation, or any file while in a meeting.

  1. Select Share.

  2. Select what you want to share:

    • Desktop lets you show everything on your screen.

    • Window lets you show a specific app.

    • PowerPoint lets you show a presentation.

    • Browse lets you find the file you want to show.

  3. After you select what you want to show, a red border surrounds what you’re sharing.

  4. Select Stop sharing to stop showing your screen.

Show PowerPoint Slides

If you need to present in an online meeting, show your PowerPoint slides right from the Microsoft Teams meeting menu.

If you’re a presenter

  1. Select Share.

  2. Choose a presentation under the PowerPoint category.

If you’re a meeting participant

  1. Select Navigate forward to move forward in a presentation without interrupting the presenter. The presenter must share the file from the PowerPoint category in order for participants to skip around during a presentation.

  2. Select To presenter to sync your view back to the presenter’s when you want.

Move Around During a Teams Meeting

In Microsoft Teams, you can keep working even while you’re in a meeting.

  1. While in a meeting, select outside the meeting. For example, reply to a message or check the latest activity.

    The meeting window becomes a smaller window at the top of the app. You always have access to the meeting controls, like muting or unmuting your microphone.

  2. Select the smaller meeting window to make it full screen again.