Microsoft Flow and Office 365

Office 365 is all about productivity. It comes with an array of tools that are there to make your day easier and allow you to get more done in less time. A tool that is free to use and works brilliantly with Office 365 is Microsoft Flow.

Microsoft Flow allows you to create automated workflows between different applications and services enabling files to be synchronised and data to be gathered. It allows for applications and services such as Office 365, OneDrive, Twitter, Dropbox, Instagram, SQL and Google Calendar to work together to make your working day easier. In this blog we give you 4 Flows to give you some ideas and get you started.

Flow 1: A Push Notification From Your Boss

We get so many emails each day that having push notifications on our devices can be both distracting and a drain on the device’s battery. You may not want to be notified of every email you receive but there are some cases where you would, e.g. if your boss sends you an email. In Microsoft Flow you can set it up so that you receive push notifications when a specific person emails your Office 365 email.

Flow 2: Save Email Attachments to a SharePoint Library

You can set up a Flow in Office 365 so that any email attachments you receive will be automatically saved in your SharePoint library for easy access. You won’t ever have to sift through your inbox trying out multiple searches trying to find a file again, you will now know exactly where to find it.

Flow 3: Block Our Your Diary For an Hour

Sometimes meetings just come up and we don’t have time to put it in our diaries and make sure the rest of our team know where we are and what we are doing. With Flow and Office 365 you can set up a Flow Button that will instantly block your diary out for an hour if you have an urgent meeting.

Flow 4: Copy Files Between SharePoint and Dropbox

Sometimes things need to be in two places at once. With this Flow you are able to make it so that any files placed in a specific folder in Dropbox will automatically appear in a specific folder in SharePoint. If you’re using OneDrive with Office 365 you can get files to appear in a specific folder there too.

If you’re interested in using Flow within your business or are in need of general IT support then please do not hesitate to get in touch.

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