Last Updated on 20th April 2021
How AI in Microsoft 365 Helps You to Work Smarter
We’ve all heard it said: “work smarter… not harder”. In the last few years, advances in technology have helped many businesses reduce time on repetitive tasks through automation and using tech to their advantage, rather than doing things manually.
There’s artificial intelligence in a number of Microsoft 365 applications. From helping you redesign your PowerPoint slides to everyday task management, here are some of our favourite ways Microsoft 365 AI will help you achieve more every day.
Microsoft 365 Artificial Intelligence
Did you know that approximately 35 million PowerPoint presentations are delivered every day? That’s a lot of slides! Microsoft has greatly improved the user experience over the years, making it easier for you to get more from your presentations. Here are a few you can try:
- Reuse existing slides: are there slides you use a lot? Rather than trying to find the original document to recreate the slide, or copy and paste, you can reuse any slide you have saved to OneDrive, SharePoint or saved on your PC. Simply search for relevant words and insert the slides you would like to reuse.
- Design ideas: struggling for inspiration? If you have a slide with a few images, shapes, icons etc, PowerPoint will suggest different designs, based on your images and overall presentation theme.
The go-to application for spreadsheets, Excel is a powerful tool that few will use to its full potential. Excel can help you work smarter with these recent additions:
- Insert data from picture: this feature is available in the mobile and tablet versions of Excel. You can add the data from a picture into a spreadsheet, without having to type all of the data – potentially saving hours of data entry time.
- Recommended charts: if you have a large section of data, it isn’t always easy to visualise it. Excel can recommend different types of charts, based on the data you have.
Perhaps the most used Office application (certainly by this author!), Word is much more than just a word editor, somewhere you can create written documents.
- Grammar and refinements: we’re probably all familiar with Word pointing out spelling mistakes and typos. But did you know that Word can analyse your writing to work out the style? If it detects formal writing, it will find any areas that fall short. There are lots of refinements it can look for, many are switched off by default.
- CV assistant: you can create an effective, engaging CV in Word. It uses personalised insights from partners such as LinkedIn.
Outlook can do a lot more than just emails and calendars. Outlook integrates with all other Microsoft 365 applications, offering task and responsibility management.
- Daily briefing: Outlook will analyse emails you’ve received, and intelligently look for any potential tasks in emails. From there, you can mark any tasks you’ve completed, or add them to To-Do.
- MyAnalytics: this feature helps you analyse your own work habit data in a more understandable and instructive way. For example, it can dissect how you spend time between meetings and emails.
Artificial intelligence is a powerful tool that is changing the world around us, and the way we work. If you’d like to benefit from these features and more in Microsoft 365, get in touch with ACUTEC today.