Should your charity migrate to Office 365?

charity migrate to office 365
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This article is part 3 in our Office 365 for Charities series.

Part 1: 5 Benefits of Office 365 for Charities and Non-Profit Organisations

Part 2: Is Office 365 free for non-profits?

When you are considering making investments in your IT, it is always something that needs to be considered carefully, especially for charity and non-profit organisations. You need to think about whether that investment is worth the time and money that is going to be needed to make it a success.

charity migrate to office 365

If you’re looking at Office 365 for your charity or non-profit organisation, those considerations will be at the forefront of your mind. You will be wondering if the change is necessary, whether it’s worth it and what will be needed to make it happen. In this blog, we have put together some of things that you need to consider when exploring the possibilities of Office 365 for your charity or non-profit organisation.

Non-profit licensing

While there may be some costs to get you up and running with Office 365, one of the biggest benefits of the Cloud product is that you can get your licenses for free or heavily discounted as a ‘donation’ from Microsoft. We have put together an explanation of how non-profit licensing works which you can find here. Essentially, dependent upon the applications you wish to access and the number of licenses you need, you can find yourself with no costs at all for licensing, or very little. For example, if you opt for Office 365 Business Essentials you can get Exchange Online, Skype for Business and OneDrive for Business completely free for up to 300 users.

Your Internet Connection

Cloud Services live and breathe via the Internet. If you’re considering migrating your email and applications to Office 365 then you need to be sure that you have an Internet connection that can handle it. While you can access your Office applications offline, you won’t be able to gain the full benefit of the mobility and productivity of Office 365 if you can’t have full synchronisation via the Internet. Make sure that you have a good enough Internet service to ensure that you aren’t creating a problem by using Cloud Services.

Tools in the Cloud

Office 365 goes beyond the Office suite and email. It comes packed with extra tools such as Skype for Business, OneDrive, OneNote and Teams. These tools can make your charity or non-profit organisation operate in a way that you never really thought that you would be able to. If you provide care to patients then instead of having to take paper notes and having to deal with the administration later of typing them up, you can use a device to make your notes and know that they are saved to OneDrive. We’ve put together some of the tools available in the Cloud that can help your charity or non-profit organisation here.

Operating Expenditure vs Capital Expenditure

If you’re able to get fully donated licenses then you are on to a winner and it’s also the case if your licenses are partially donated. Office 365 works on a subscription basis where you pay a small fee per user per month. You may find that this is a much easier model to manage than having to deal with an aging Exchange server every 5 years with high costs.

Office 365 for Charities and Non-Profit Organisations

These are just a few of the different things that you need to consider when looking at migrating your charity or non-profit organisation to Office 365. If you’re interested in finding out more and seeing if it is the best option for your organisation, then please do get in contact. We’re happy to talk you through the steps you need to take and how it all works. We’re available on 01675 469020.

Part 4: Office 365 Charity Licensing Comparison

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