Answering Common OneDrive Questions

We love OneDrive. As a Cloud-based document storage tool, we know that we can access our files from anywhere, and any device. All you need to do is log into your Microsoft account through a web browser, and you’ve got access to all your files.

We would recommend OneDrive as an alternative to storing files directly onto a PC or a USB stick. If you get a new device, or something happens to your current one, you can quickly access everything you need. Here are some common OneDrive questions to help you get started.

OneDrive FAQs

How much storage do I get with OneDrive?

This entirely depends on the type of license you choose. The tables below give a breakdown of how much OneDrive storage is included in some of the different plans.

Microsoft 365 Home

Microsoft 365 Family6 TB total (1 TB per person)
Microsoft 365 Personal1 TB
OneDrive Standalone100 GB
OneDrive Basic5 GB

Microsoft 365 Business

OneDrive for Business (Plan 1)1 TB per user
OneDrive for Business (Plan 2)Unlimited individual Cloud storage
Microsoft 365 Business Basic, Standard, Premium1 TB per user

How much does OneDrive cost?

Much like the storage, this depends. You can sign up for OneDrive Basic for 5 GB of Cloud storage and this is free. Compare these different plans to see what is included – in many, OneDrive is just one of the apps available. Check out Microsoft’s pricing page here for up-to-date OneDrive pricing.

What is the difference between OneDrive and SharePoint?

At a glance, OneDrive and SharePoint are very similar. Both offer Cloud storage solutions for businesses. There are no right and wrong ways to use either, but we would recommend saving personal files to OneDrive, and files your team needs to SharePoint. Think of OneDrive as the equivalent of saving to PC and SharePoint as the equivalent of a shared drive.

How do I share files in OneDrive?

OneDrive is great for collaboration, as you can share files with colleagues and work on them at the same time. You can share a file directly from Word, PowerPoint, Excel and more via the Share button in the top ribbon. Alternatively, you can share by email by attaching a file. You will get the option to share a copy or a link to the file. Where possible, we would recommend sharing a link to the file to avoid duplicates.

How do I sync files?

When you install the OneDrive sync client for Windows, you can work with your OneDrive files in File Explorer. And you can save files to OneDrive directly from the program you’re using. When you add, change, and delete files and folders from the OneDrive mobile app or by accessing your OneDrive from a web browser, the files and folders are automatically added, changed, or deleted on your computer and vice versa.

Is OneDrive safe?

To put it bluntly, yes. With OneDrive for Business, your files are protected in the Microsoft Cloud. OneDrive actually helps to protect your data. Your administrator can manage your security policies in OneDrive to keep your information safe. You can decide if information can be shared externally or not. With some licenses, you can get reports and manage security based on whether your documents contain sensitive information.

OneDrive is a great tool to help with collaboration, and a secure place to store important documents. To see how your organisation can benefit from Microsoft 365, get in touch with ACUTEC today.

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